Strengthening association work – structured, reliable, individual
Association Management
We assist medical-scientific associations and societies in their administrative and organisational day-to-day activities – professionally, flexibly and with the necessary overview. Wherever volunteer board members lack the time, resource or specific expertise for daily operations, we create structure, ensure smooth processes, and enable efficient association management.
Our role: working in the background whilst supporting the representatives. Certainly, management responsibility remains with the board – we support reliably at eye level.
From membership management, clarification of financial and tax matters, to event organisation and the communication with partners and public authorities: our services cover all areas of an effective association management. The scope and design of our support are always tailored to the individual needs, size, and objectives of each association.
We support you where you most need it – competently, reliably, and aligned to your association’s requirements.
Our solutions
Comprehensive support
Association Administration
Professional association management ensures legally compliant, structured, and future-oriented governance.
Board Meetings & General Assembly
Organisation, invitations, coordination and minute-taking.
Association Elections
Planning and implementation of compliant election processes.
Registered Office & Mailing Address
Administration of the association’s official registered address.
Statute Review
Support in the ongoing review and adaptation of the association’s statutes, with a particular focus on the non-profit status.
Reporting to authorities
Timely submissions to the relevant association authority.
Legal & Tax Coordination
Direct interface with tax advisors, the tax authorities, and legal representatives.
Gift Aid
Support throughout the process of obtaining official charity tax relief and inclusion in the registry of eligible organisations.
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Membership Management
A structured and personal member support strengthens an active association community.
Database Management
Assistance in selecting a suitable membership database and continuous updating of all members’ data.
Correspondence
Timely response to all member and association-related enquiries.
Special members
Administration of special members such as honorary, corresponding or institutional members, and board members.
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Finance
Trust is built via a clear, compliant and transparent financial management.
Invoicing of membership fees
Issuing and dispatching membership fee invoices.
Accounting
Association bookkeeping in accordance with applicable regulations.
Payment transactions
Preparation, documentation and transfer of all payments.
Asset overview
Support in preparing the yearly financial overview for presentation at the General Assembly.
Auditing
Coordination of the audit with the relevant parties.
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Knowledge Transfer & Education
Support for funding programmes, publications, further education, and international collaborations.
Committee Support
Flexible assistance for specialist and working groups.
Awards & Scholarships
Organisation, announcement, and administration of funding programmes.
Journals & Publications
Administrative contribution to the association’s journals and scientific publications.
Training & Continuing Education
Planning and implementation of workshops, webinars, and seminars.
Cooperations
Maintenance and coordination of national and international partner societies.
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Communication
Targeted communication ensures that the association’s activities reach the right people and has a lasting impact.
Communication Strategy
Development of a tailor-made plan for different target groups and channels.
Newsletter
Editing, design, and distribution according to provided guidelines.
Website Editing
Content maintenance in collaboration with the webmaster.
Social Media
Content creation and uploading across relevant channels.
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Sponsoring & Funding
Financial support from long-term partnerships ensures sustainable association activities.
Cooperation Concept
Development of targeted opportunities for industry partners.
Acquisition
Systemic outreach to potential partners, until finalisation of agreements
Compliance
Adherence to EFPIA, MedTech, and national guidelines.
Public Funding
Identification of suitable programmes and timely submission of applications.
Grant Management
Deadline management, payment requests and reporting to funding bodies.
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Register & Databases
Specialised registries and databases are essential tools for the promotion of scientific knowledge.
User Management
Account setup, rights management, and user support.
Communication
Ongoing exchange with clinics and data providers.
Statistics & Reports
Support in creating customised reports and data summaries.
Technical Interface
Coordination with platform operators and service providers.
Compliance
Support with regulatory and ethical requirements.
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Support for Medical Specialist Examinations
International examination formats ensure comparable training standards across Europe.
Examination Organisation
Planning of written, oral, and practical examination formats.
Candidate & Examiner Communication
Targeted information and support for all parties involved.
Exam Papers
Preparation, management, and secure distribution of all relevant documents.
Examination Logistics
Venue allocation and scheduling, technical equipment, and on-site support.
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Would you like to find out more about our services?
Would you like to work with us?
Get in touch with us today!
Feedback from our customers
In 2023 I was entrusted with the congress presidency of the OT Congress – Annual Congress of the Austrian Society for Orthopaedics. The Vienna Medical Academy was a highly professional partner right from choosing the congress location, contact with the sponsors, budgeting through to the programme design. Always reachable, constructive and creative in problem-solving with high personal commitment of the staff — the collaboration worked perfectly. I can warmly recommend the Vienna Medical Academy as PCO.
Prim.a Univ.–Prof. Dr.in Catarina Chiari, MSc
Congress President of the Annual Congress of the Austrian Society for Orthopaedics 2023
As Past President of the ESHG, I have valued working with WMA. Our Society’s collaboration since 2001 has been central to our growth into a community of ~4,000 members and an annual hybrid conference with ~7,000 participants. Beyond flawless execution, it’s the trust, insight and partnership they bring that sets them apart. I can wholeheartedly recommend WMA to anyone looking for a reliable, dynamic partner.
Professor William Newman, MA PhD FRCP
President of the European Society of Human Genetics (2024-2025)
Since 2024 I organise annually the NMN Symposium together with colleagues, which brings approximately 200 participants from around the world. Through the excellent collaboration with the Vienna Medical Academy the NMN Symposium has quickly gained an international reputation as the meeting for Nuclear Medicine and Neuro-Oncology, which not only convinces through excellent content but also through perfect organisation.
Univ.–Prof. Dr. Matthias Preusser
Since 2023 President of the Association Nuclear Medicine and Neurooncology (NMN)
The FEMclub is an association to promote equal opportunities, female empowerment and networking of women in medicine and science – without the support of the Vienna Medical Academy the founding of the association in this form would not have been possible. The Vienna Medical Academy offers the FEMclub not only organisational backing but also the reliable structure needed for sustainable change. We are very grateful for the extraordinary commitment and partnership!
Univ.-Prof.in Dr.in Nathalie Albert
Since 2023 President of the Association FEMclub – Female Excellence in Medicine – Association for the promotion of women in medicine.
I value the Vienna Medical Academy’s exceptional professionalism and seamless collaboration in daily running of the society and advancing endocrine surgery education across Europe.
Prof. Marcin Barczyński
President, EUROCRINE Society (2024 – 2026)







































Contact
WMA
Alser Straße 4 / Uni Campus
Altes AKH
Hof 1 / Gebäude 1.17
1090 Vienna, Austria