Making science visible - professionally, efficiently, personally

Congress Management

Whether national or international, in-person, virtual or hybrid: We plan, organise and implement scientific congresses of all sizes. We combine experience with a spirit of innovation, structured project management with attention to detail – always keeping an eye on the bigger picture.

From the initial concept idea to budgeting and clarification of any tax-related questions, to participant and abstract management, on-site handling and beyond: We keep track of every detail, coordinate all parties involved and make sure that your congress runs smoothly and makes an impact – in terms of content, organisation and hospitality.

With legal certainty, transparent cost control and a dedicated team at your side.

Our custom-designed solutions

All under one roof – or tailored to your needs

Project Management

Effective project management is fundamental for a successful event – every step from kick-off to completion is carefully planned and coordinated.

Planning

Management of the entire project process, creation of a detailed schedule, and coordination of all partners involved.

Congress bids & tenders

Content coordination and administrative handling.

Event venue

Research, comparison, and negotiation of suitable locations.

Catering

Coordination of all catering services.

Event technology

Planning and coordination of all audio, video and stage technology (incl. online or hybrid).

Would you like to find out more about our services?

→ Get a non-binding consultation now

Communication & Advertising

Targeted communication ensures that the event reaches the right people and creates a lasting impact.

Communication concept

Development of a tailored plan for different target groups and channels.

Campaign management

Timely implementation of all measures, from save-the-date to post-event survey.

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→ Get a non-binding consultation now

Finance

Transparent processes and correct tax handling create security and trust.

Tax clarification

In cooperation with a tax advisor.

Accounting & payment reconciliation

Timely recording, processing and documentation of incoming and outgoing invoices.

Budget & cost control

Preparation, ongoing updating and monitoring.

Cost optimisation

Identification of potential savings without compromising quality

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→ Get a non-binding consultation now

Attendee Management

Professional support and personalised assistance throughout all stages of organisation to ensure a positive event experience.

Registration processes

Development and implementation of suitable registration processes both in advance and on site.

Participant support

Service-oriented assistance before, during and after the event.

Data Analysis

Collection and preparation of relevant statistical data such as registration numbers, country statistics, etc.

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→ Get a non-binding consultation now

Scientific programme & Abstract Management

The scientific programme is the core of every event.

Programme Development

Administrative support for the scientific committee.

Abstract Management

Configuration of the submission portal, administration of the evaluation process, and communication with authors.

Accreditation

Handling of submissions to national and European Continuing Education programmes such as DFP or EACCME.

Speaker support

Service-oriented support before, during, and after the event.

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→ Get a non-binding consultation now

Exhibition & Sponsorship

Thoughtfully designed concepts create a sustainable, transparent, and appreciative relationship between science and industry.

Cooperation Concept

Development of targeted sponsorship opportunities for industry partners.

Acquisition

Configuration of the submission portal, administration of the evaluation process, and communication with authors.

Exhibition Logistics

Design of floor plans, coordination of deliveries, set-up and dismantling, and liaison with suppliers and exhibiting companies.

Compliance

Compliance with EFPIA, MedTech and national guidelines.

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Implementation on-site

Reliable and competent on-site execution ensures a smooth and carefree congress experience.

Coordination of all stakeholders

Central point of contact for the venue, catering, technical services, industry partners, speakers, and participants.

Scheduling & Workflow Management

Coordination and supervision of all processes during the event.

Solution-oriented approach

Competent support in handling unforeseen situations.

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→ Get a non-binding consultation now

Side events, business meetings & networking events

Complementary events create opportunities for content-focused exchange and strengthen relationships.

Integration into the main programme

Planning and implementation of complementary formats with consistent consideration of the scientific core programme.

Organisation

Venue, catering, technical services, and registration.

Compliance-oriented planning

Adherence to compliance requirements.

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→ Get a non-binding consultation now

Virtual & hybrid events

We plan and coordinate the technical implementation of interactive formats for virtual and hybrid events

Event software

Selection of suitable event software based on requirements and budget.

Coordination

Integration of the virtual broadcast into the on-site technical infrastructure or into the respective speakers’ location

Registration

Processing of online participation fees in compliance with European tax regulations.

Would you like to find out more about our services?

→ Get a non-binding consultation now

Would you like to find out more about our services?

→ Get a non-binding consultation now

Sustainable Events with WMA – with Responsibility and Conviction

As a license holder of the Austrian Ecolabel, we are authorised to officially certify events as Green Meetings. However, for us this it is more than just a formal framework: sustainability is a central part of our philosophy and our actions.
We organise Green Meetings not only because we are allowed to – but because we are convinced that every event can and should contribute to the future of our planet.

From resource-efficient event design and climate-aware mobility concepts to regional and seasonal catering: together with our partners, we implement concrete measures to ensure that events are as environmentally friendly and socially responsible as possible.

→ Send request

Would you like to work with us?

Get in touch with us today!

Contact Congress Management

Oscar Pacheco

Feedback from our customers

In 2023 I was entrusted with the congress presidency of the OT Congress – Annual Congress of the Austrian Society for Orthopaedics. The Vienna Medical Academy was a highly professional partner right from choosing the congress location, contact with the sponsors, budgeting through to the programme design. Always reachable, constructive and creative in problem-solving with high personal commitment of the staff — the collaboration worked perfectly. I can warmly recommend the Vienna Medical Academy as PCO.

Prim.^a Univ.–Prof. Dr.ⁱⁿ Catarina Chiari, MSc

Congress President of the Annual Congress of the Austrian Society for Orthopaedics 2023

As Past President of the ESHG, I have valued working with WMA. Our Society’s collaboration since 2001 has been central to our growth into a community of ~4,000 members and an annual hybrid conference with ~7,000 participants. Beyond flawless execution, it’s the trust, insight and partnership they bring that sets them apart. I can wholeheartedly recommend WMA to anyone looking for a reliable, dynamic partner.

Professor William Newman, MA PhD FRCP

President of the European Society of Human Genetics (2024-2025)

Since 2024 I organise annually the NMN Symposium together with colleagues, which brings approximately 200 participants from around the world. Through the excellent collaboration with the Vienna Medical Academy the NMN Symposium has quickly gained an international reputation as the meeting for Nuclear Medicine and Neuro-Oncology, which not only convinces through excellent content but also through perfect organisation.

Univ.–Prof. Dr. Matthias Preusser

Since 2023 President of the Association Nuclear Medicine and Neurooncology (NMN)

The FEMclub is an association to promote equal opportunities, female empowerment and networking of women in medicine and science – without the support of the Vienna Medical Academy the founding of the association in this form would not have been possible. The Vienna Medical Academy offers the FEMclub not only organisational backing but also the reliable structure needed for sustainable change. We are very grateful for the extraordinary commitment and partnership!

Univ.-Prof.ⁱⁿ Dr.ⁱⁿ Nathalie Albert

Since 2023 President of the Association FEMclub – Female Excellence in Medicine – Association for the promotion of women in medicine.

I value the Vienna Medical Academy’s exceptional professionalism and seamless collaboration in daily running of the society and advancing endocrine surgery education across Europe.

Prof. Marcin Barczyński

President, EUROCRINE Society (2024 – 2026)

Contact

WMA

Alser Straße 4 / Uni Campus
Altes AKH

Hof 1 / Gebäude 1.17

1090 Vienna, Austria